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Related Help Pages:

Removal of an Administrator

Terms and Definitions:
Bounces, bounce notices:
If a message cannot be delivered to a subscriber, it is bounced (returned) to the administrator for review. The notice will generally explain why it was returned.
Gateway (your list):
Message board posts are automatically sent to a corresponding mailing list, if the mailing list and board administrators both agree to the gateway.

Return To:
List Administrator Help Pages
HelpDesk: Index of Help Pages


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If you cannot find an answer,
contact the HelpDesk.

Mailing List Administrators:
Rules and Responsibilities


Your key responsibility as an administrator is to maintain the mailing list (lists) assigned to you. The time required to do this will vary with the size and popularity of your list.

This is a brief outline of what is expected of a mailing list administrator. Instructions on how to perform these duties are available in the list administrators' help pages.

You are required to:

  • Maintain a current contact address on your List Tools or utility page.
  • Subscribe to your list and monitor the posts.
  • Determine the guidelines for your list.
  • Remove bad addresses, which cause bounce notices.
  • Read and comply with RootsWeb's Acceptable Use Policy (AUP).
  • Write listmaster@rootsweb.com for approval prior to selling or promoting any services (or items) on your list.

You are encouraged to:

  • Prompt discussions on your list when it is in a lull.
  • Promote your list and encourage new subscribers.
  • Assist users when necessary or possible.
  • Intervene to resolve problems or disputes that are detrimental to your list.
  • Gateway your list with allied message boards.

You may not:

  • Change the overall focus/topic of the list. For example, you may not change a list that focuses on a given surname to exclude all except those from a specific lineage or region. You would need to request a second list with those restrictions if such was your goal.
  • Close your list by unsubscribing everyone, or by refusing to allow anyone to subscribe.
  • Archive your list anywhere other than RootsWeb without prior permission.

Failure to perform the required duties may result in your removal as an administrator. Further details on actions that could result in your removal as an administrator are shown on the following page.

Continue to:
Removal of an Administrator
Request/Adopt a Mailing List(s)
Getting Started: First Steps for New Administrators